| 1 |
Name and Constitution
The Branch of the BASO ~ The Association for Cancer Surgery, variously known as the Breast Specialty Group of BASO, and the Breast Group of BASO, shall be called the Association of Breast Surgery at BASO.
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| 2 |
Definitions
In these rules, "The Association" means Association of Breast Surgery at BASO. "BASO" means BASO ~ Association for Cancer Surgery.
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| 3 |
Objectives
The objectives of the Association shall be:
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| a) |
to advance the science of Breast Surgery |
| b) |
to promote the study and research of Breast Disease and publish the results thereof |
| c) |
to advance, educate and promote standards and training in Breast Disease amongst members of the medical profession and professions allied to medicine. |
| d) |
to represent Breast Surgery on other appropriate bodies.
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| 4 |
Membership
There shall be three categories of membership of the Association, namely Full, Associate and Affiliate. Applicants from overseas can apply for any category of membership.
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| i) |
Full Members are Members of BASO, who are Professors, Senior Lecturers, Consultants, Associate Specialists, Staff Grades or Breast Physicians/Clinicians, who have expressed an interest in Breast Surgery |
| ii) |
Associate Members are Specialist Registrars, Clinical Assistants and Senior House Officers, who have expressed an interest in Breast Surgery or are Senior Retired members, who are no longer in active breast practice. |
| iii) |
Affiliate Members are Nurse Specialists and members of professions allied to medicine, who are active in breast practice.
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| 5 |
Mode of Election
Applications for Membership shall be considered by the Executive Committee, who shall determine their eligibility for membership.
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| 6 |
Subscriptions
Members of the Association shall pay the current Full, Associate or Affiliate BASO subscription, as appropriate. The Committee of the Association may raise a separate branch subscription to cover the activities of this branch of BASO.
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| 7 |
Ordinary Meetings
Ordinary Meetings of the Association for educational or social functions shall be held at such times and places as the Executive Committee shall appoint. The Chair shall be taken by the President of the Association or in his or her absence by a member elected by those present.
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| 8 |
Annual General Meetings
The Annual General Meeting of the Association shall be held not later than June 1st in each year to receive and adopt the Report of the President, and the Financial Statement and to transact any other ordinary business. A quorum shall be fifteen members present and entitled to vote. The Chairman of the Meeting shall have a second or casting vote. Any member who wishes to move a Resolution at an Annual General Meeting shall give notice in writing to the Honorary Secretary not less than twenty-eight days before the date of the Meeting and this motion shall be included in the Agenda.
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| 9 |
Extraordinary General Meetings
By Resolution of the Executive Committee or at the request in writing of five or more members of the Association specifying the purpose of the Meeting, the Honorary Secretary shall convene an Extraordinary General Meeting, stating the purpose for which it is called. Every such Meeting shall be held within fifty-six days from the passing of such Resolution or the receipt of such request or requisition. The quorum shall be fifteen members present and entitled to vote. The Chairman of the Meeting shall have a second or casting vote.
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| 10 |
Notices and Quorum
The Annual General Meeting and any Extraordinary General Meeting shall be called with no less than fourteen days' notice. If a quorum is not present within fifteen minutes from the time for which the Meeting was called, then, in the case of an Annual General Meeting, the Meeting shall be dissolved and the Committee shall be entitled to do all those things which might, if a quorum had been present, have been done by the Meeting so dissolved, and in the case of an Extraordinary General Meeting it shall stand dissolved.
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| 11 |
Officers of the ASSOCIATION shall consist of:
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Table 1 |
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| Officers |
Term of Office |
Maximum term of extension |
| President |
3 years |
None |
| President Elect |
1 year |
None |
| Honorary Treasurer |
3 years |
2 years |
| Honorary Secretary |
3 years |
2 years |
| Meetings Secretary |
3 years |
2 years |
| Ordinary Members of the Committee |
3 years |
2 years |
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12 |
Executive Committee
The business of the Association shall be conducted by the Executive Committee, consisting of the President, Secretary, Treasurer, Meetings Secretary, President Elect and such other Members that shall be co-opted from time to time.
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| 13 |
The Committee (Screening and Symptomatic)
The Committee shall be composed of Officers of the Association and elected Symptomatic Representatives.
Regional Screening Representatives, who are appointed by Regional Managers of the NHS Breast Screening Programme, shall be entitled to attend and vote at Committee Meetings of the Association and to hold office provided that they are members.
There shall be one elected symptomatic representative in parallel with each screening representative in each NHS region.
An Ordinary Member of the Committee shall be elected for a period of three years and shall then be eligible for re-election for one further period of two years. Thereafter, he or she shall not be eligible for re-election for a further period of three years unless appointed an Officer of the Association.
The Committee shall meet at such times and places as it shall decide, but no less than twice in each twelve month period. Minutes of the business transacted at such Meetings, including a record of the attendance of the members of the Committee, shall be kept by the Honorary Secretary.
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| 14 |
Election of Officers
Ordinary Members of the Committee shall be elected by a postal ballot of their Region's members. The President and officers of the Association shall be elected by the Committee from members of the Association who currently or previously, have served on the Committee. The terms of office are stated in Table 1.
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| 15 |
Financial Year
The financial year of The Association shall end on the 30th day of June each year. The Association's accounts will be audited by the BASO auditors and shall be submitted to the AGM of the Association.
Cheques should normally be signed by the Honorary Treasurer and one member of the Executive Committee.
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| 16 |
Sub-Committees
Sub-Committees shall be set up by the Executive and agreed by the Committee, as and when necessary, to consider particular items of business. They will have the following general functions:
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| a) |
To consider any matters referred by the Executive Committee |
| b) |
To liaise with other bodies as appropriate |
| c) |
To produce an Annual Report which shall be presented at the Annual General Meeting. |
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The Chairman of a Sub-Committee shall be appointed by the Committee and the term of office for the Chairman of the Sub-Committee shall be three years and may be extended for a further two years at the discretion of the Executive Committee.
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| 17 |
Data Management, Maintenance & Membership:
The details and database of the membership shall be held in a geographical location deemed appropriate by the Executive Officers of the Association to allow optimal functioning of the Association.
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| 18 |
Amendment to the Constitution and Rules
Alterations to the Constitution and Rules of the Association of Breast Surgery at BASO must receive the assent of two thirds of the Members present at an Annual General Meeting or an Extraordinary General Meeting. A resolution for the alteration of the Constitution must be received by the Secretary of the Association at least twenty-eight days before the Meeting. At least fourteen days' notice of such a Meeting must be given by the Secretary to the membership and must include notice of the alteration proposed.
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| 19 |
Dissolution
The Association may be dissolved by a resolution passed by a two-thirds majority of those present and voting at an Extraordinary General Meeting convened for the purpose, of which twenty-eight days' notice shall have been given to the Members.
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26th May 2004
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